The Cost and Savings of Renting a Coffee Machine in the Office

Getting your coffee fix at the office is a luxury that many of us enjoy. But if you’re looking to cut costs, there are some alternatives to buying a machine for your office! One option is renting one from an outside company. Here’s what you need to know about how much it will cost and save you in the long-run.

The Pros & Cons of Renting

The Pros:

-There is no need to buy coffee every day, which can save money.

-No mess or cleanup after brewing your favorite cup of joe.

-Less expensive than buying and cleaning up from office breakfasts.

-You get access to different types of beans not offered with office breakfasts.

The Cons:

-If you’re always on the go, it’s more difficult because you have to make time for coffee breaks throughout your workday instead of making one large pot that lasts all day long like when just using an old fashioned drip machine at home. This means less productivity while waiting for water to boil and brewing time.

It’s not feasible for everyone to have access to a coffee machine in the workplace because some people may choose not to drink caffeinated drinks or are allergic, which means it can be difficult finding places where they feel comfortable going and making themselves coffee if there is no company provided option.

If you’re taking your work with you (working remotely), then this isn’t an effective way of getting your daily caffeine fix as well since often times regular drip machines don’t use capsules so you’ll need something like Nespresso compatible pods that will last all day long.

The Cost

There are a number of costs that you should consider if you’re considering renting a coffee machine for your office. The first thing to think about is what type of coffee machine you want to rent, and the cost for each type. You will have to factor in ongoing operational costs for the coffee machine. If you’re planning on getting a single cup or pod coffee machine, then the operational cost will be much lower than if you get a conventional drip coffee maker.

You also need to decide how long you want the contract to last, which will affect how much it will cost per month. Other things to consider are whether or not the rental company provides insurance protection for their rental equipment, and what types of services they provide when it comes to maintenance and repairs.

The Savings

Renting a coffee machine saves the office money in a variety of ways:

– It reduces the amount of time spent getting coffee, both on the part of the people getting it and on the part of those waiting on long lines.

– It lowers office waste by reducing the amount of disposable items that are purchased.

– It minimizes distraction for workers who are too busy lining up for their morning coffee to focus on their work.

– Renting a machine also lowers costs by eliminating fluctuations in price, which can happen with fluctuating commodities prices or emergencies like when there’s a shortage or an embargo.

– One way your office can save money by renting is to get the single cup or pod style, because they use much less water than conventional machines and therefore cost you less on utilities each month.

FAQs about renting coffee machines at work

Q: How much do we save?

A: Amazingly enough, a lot. The average person spends about $3,000 on coffee in their lifetime. That’s more than some college degrees!

Q: Won’t people just buy the machine for the office and then not share it with anyone?

A: Yes! But that still saves us because office coffee machines are ridiculously expensive.

Q: Is it difficult to clean the machine?

A: No! You just need dish soap and water. There are also filter cleaners you can buy that make your coffee taste better too.

Q: What’s the best type of coffe maker for office use?

A: It depends on how many people work in your office, but we recommend a drip coffeemaker because they’re easy to operate and there is minimal waste. But if you have more people working with different tastes then try a multi-cup brewer or espresso machine like Saeco Lirika EVO where everyone has their own special brew! Or even an instant coffee maker like Mr. Coffee – Single Serve Brew Coffeemaker so that anyone who needs a cup can get it anytime.

Q: What’s the best type of coffee to use?

A: It depends on what you like but we recommend getting medium roasted beans because they’re less bitter, and most machines do better with light roasts anyway. And if your office is mostly tea drinkers or people who prefer decaf then experiment! We suggest Breakfast Blend from Starbucks for its balanced taste and low acidity level that everyone will enjoy.


Renting a coffee machine for your office may seem like an easy way to save time and money, but there are a few things you should consider before committing. First off, does the company have enough space? Does it function well in that space? Is the area secure from theft or damage? These are all important questions, and finding the best partner for renting coffee machines in the office will take time. But when you do find them, your days of standing in lines and waiting for coffee are over!